TERMS & CONDITION
All bookings will be regarded as provisional until a signed copy of these Terms & Conditions has
been received from the client, along with a deposit for the required services and only if
accepted by SPONKONOS will the booking be confirmed. SPONKONOS is not under any
obligation to continue holding provisional bookings beyond the given option date(usually 7
working days from the time of booking) if these have not been received. For the purposes of
this Agreement “working days” shall mean Monday to Friday inclusive. In terms of technical
services, the quotation is subject to availability of equipment and crew and requires
acceptance by the HIRER at least 12 days prior to the event start date. All prices quoted by
SPONKONOS may be amended when agreed with the Client and the Client will reasonably
consider any errors or omissions or where an increase is caused by a change in the
circumstances beyond the reasonable control of SPONKONOS. Any query arising from an
invoice must be notified to SPONKONOS in writing by the Client within 5 working days of the
date of the invoice receipt. Failure to comply will render the full invoice payable on the due
date. It is strictly the responsibility of the representative of the Client confirming the booking to
inform all relevant parties of the payment terms, as set out by SPONKONOS.
DEPOSIT: A deposit of 75% of the total fee payable (including VAT), as quoted and agreed in the written
proposal (attached), of any event or program shall be payable on confirmation of the order. The remaining 25%
shall be known as the “balance”. BALANCE DUE – the balance of the total fee shall be payable 7 working days
prior to the event date. ADDITIONAL EXPENSES – any additional expenses or fees resulting from any changes
made by the Client, that have not been quoted in the agreed proposal but subsequently incurred by
SPONKONOS will be invoiced separately after the event. SPONKONOS will agree any additional expenses or
fees with the client prior to these being incurred. Should changes exceed more than 15% of the total booking,
payment upfront will be required. LATE BOOKINGS – Should a booking be made within 12 working days of the
event date, payment in full will be required to secure the event. - SPONKONOS accept only EFT transfers. No
cash/credit cards or cheques are accepted.
+27 76 190 9571
EXPERIENTIAL / GIFTING TECHNICAL PRODUCTION
+27 79 249 1019
Managing Directors: T Ngcobo • Z Ngcobo • REG: 2018 / 586543 / 07 • VAT: 4640310704
TERMS & CONDITION
Cancellation Clause % of total management on final quote
EXPERIENCIAL:
More than 45 working days prior to the event Zero
31 to 44 working days prior to the event 15 %
21 to 30 working days prior to the event 35%
15 to 20 working days prior to the event 50%
8 to 14 working days prior to the event 75%
7 working days or less prior to the event 100
TECHNICAL PRODUCTION
More than 45 working days prior to the event Zero
31 to 44 working days prior to the event 15 %
21 to 30 working days prior to the event 20%
15 to 20 working days prior to the event 30%
8 to 14 working days prior to the event 40%
7 working days or less prior to the event 50%
Event day 100%
**** 10% MANAGEMENT FEE APPLIES ON ALL EXPERIENTIAL / ACTIVATION EVENTS
